Import into POHODA
How to import a bank statement into POHODA step by step
POHODA will not read a PDF; it expects a data file through the Homebanking service or an XML import. Here is the whole path: setting up the account, the first import and checking that the movements match the balance.
3 min readUpdated
What POHODA can import
Bank transactions reach the Banka (Bank) agenda in two ways. The first is the Homebanking service, which reads files in the format of a chosen bank or a general format such as ABO (GPC) or MultiCash. The second is XML import, where each transaction arrives as a record of the Banka agenda.
The PDF statement your bank emails every month is meant for people to read. Convert it to one of the data formats first; otherwise the only option is retyping it by hand.
Step 1: Set up the Homebanking service
The service defines which file format POHODA expects and which folder it looks in.
- Open Nastavení / Homebanking (Settings / Homebanking) and create a new record.
- Pick the service type by the file you will import, for example the general ABO or MultiCash format.
- Fill in the folder where you will save statements and the file extension.
- Save the record.
Step 2: Assign the service to the bank account
Every bank account in POHODA must know which service imports its statements. The account number in the settings must match the account number in the statement.
- Open Nastavení / Bankovní účty (Settings / Bank accounts).
- Select the account the statement belongs to and check the account number and currency.
- In the homebanking field choose the service from step one.
Step 3: Prepare the statement file
If your bank offers an export in the chosen format, download it from online banking. If you only have a PDF, convert it. From a digital PDF, VýpisFlow creates GPC for CZK accounts of supported banks, MultiCash for all verified banks or POHODA XML.
Save the file into the folder set on the Homebanking service.
Step 4: Load the statements
The import is started by the bank statement import wizard in the Banka agenda.
- Open Účetnictví / Banka (Accounting / Bank).
- In the Záznam (Record) menu choose Načíst výpisy (Load statements).
- Select the service or account and mark the files you want to load.
- Finish the wizard and review the import log.
Step 5: Check the result
Do not stop at the success message. A few checks catch most problems before they show up at period end.
- The number of imported transactions matches the statement.
- The closing balance of the account in POHODA matches the closing balance of the statement.
- Variable symbols of several payments match the documents.
- The same statement was not imported twice.
Alternative: import through POHODA XML
If your accounting firm uses XML communication, transactions can be imported as a dataPack of the Banka agenda version 2.0. The file must contain the code of a bank account that exists in the target company and the company ID (IČO). After the import, review the responsePack, which tells you which records were created.
Frequently asked questions
Can I import a PDF statement into POHODA directly?
No. A PDF is a document for reading. Convert it to GPC, MultiCash or POHODA XML and load it through Homebanking or XML import.
Which format should I choose when the bank offers several?
The one your Homebanking service and account currency support. CZK accounts often use ABO (GPC); foreign currencies use MultiCash or XML.
Do I have to set up the service again every month?
No. Setting up the service and assigning it to the account is a one-off. Each month you just save the new file and load the statements.
Convert a statement
VýpisFlow converts PDF, CAMT.053, MT940, ABO/GPC, CSV and XLS into POHODA XML, GPC/ABO or MultiCash and checks the balances before download.
Open the statement converter